We Build the Infrastructure That
Fills Clinical Trials
Avarcado builds AI-powered patient recruitment systems inside clinical research sites — done for you, installed in 7 days, and owned by your site permanently. No subscriptions. No vendors holding your pipeline hostage.
The Problem Was Never a Lack of Patients
Every year, thousands of clinical trials fail to meet their enrollment timelines. Sponsors absorb the cost in delayed submissions. Sites absorb it in extended operations, strained sponsor relationships, and staff burnout. Patients absorb it in treatments that take longer to reach them.
The conventional answer has been to outsource — to hand recruitment to a CRO or vendor who runs campaigns from their systems using their data. It works, briefly. Then performance declines. The contract ends. And everything they built for you walks out the door with them. The next trial starts from zero. Again.
We built Avarcado because we believed there was a better way. The infrastructure that fills a clinical trial — the geographic targeting, the AI pre-screening, the pipeline visibility — should live inside the research site. It should belong to you. It should get smarter with every trial you run. And it should be built right, in 7 days, by people who do this every day.
That is what we do. We build the system inside your site, hand you the keys, and make sure you never have to start from zero again.
Done for you.
Installed in 7 days.
You own it.
Three Systems. One Enrollment Engine.
Precision Geotargeting
We map where your eligible patient population is concentrated down to the ZIP code, then build targeted campaigns across search and social that reach those patients every day — not the whole metro, the right streets.
AI Patient Assistant
Every inquiry is answered instantly, around the clock. Our AI Patient Assistant walks each patient through your eligibility criteria, pre-screens them, and books qualified patients directly into your calendar — without your coordinators lifting a finger.
Enrollment Intelligence
Real-time visibility into every stage of your pipeline. Know your inquiry volume, pre-screen conversion, scheduled appointments, and projected enrollment — so you manage by data, not by hope.
The Principles Behind Every System We Build
Ownership Over Dependency
Every system we build lives in your accounts, your tools, and your infrastructure. When we finish, you own it completely. There is no platform to subscribe to, no data to lose, and no vendor relationship to manage. What we build is yours — permanently.
Systems Over Scrambling
Sites that scramble when enrollment falls behind are sites without a system. We build the infrastructure before the trial opens — the outreach, the pre-screening, the tracking — so your team is never reacting to a crisis that a system would have prevented.
Precision Over Volume
A thousand irrelevant inquiries cost more to process than they are worth. We target the patients most likely to be eligible, in the locations they actually live, with messaging that speaks to their real situation. Fewer, better-qualified patients move through your funnel faster.
Data Over Guesswork
You cannot fix what you cannot see. Every system we build includes the pipeline visibility to know exactly where patients are dropping out, what your conversion rates are at each stage, and what your projected enrollment looks like — so every decision is backed by real data.
Built by Someone Who Lived the Problem
Founder, Avarcado · CTO, Prime Clinical Research Inc
Before Avarcado existed, its founder was inside the clinical research industry as Chief Technology Officer of Prime Clinical Research Inc — watching, up close, how the absence of a reliable patient recruitment system cost research sites trials, sponsor relationships, and years of compounding growth. The problem was not a lack of eligible patients. It was that sites had no infrastructure to reach them, engage them, and convert them before they disappeared.
With over 10 years in data analytics, the pattern was clear: this was a data and infrastructure problem, not a marketing problem. The technology to solve it existed. Nobody had built it specifically for clinical research sites and put ownership permanently in the site’s hands.
Based in Edmond, Oklahoma.
Serving Research Sites Nationwide.
Avarcado is headquartered in Edmond, Oklahoma, in the heart of the Oklahoma City metro. We work with clinical research sites across the United States, building patient recruitment systems that are tailored to each site’s specific indication, geography, and patient population.
Ready to Own Your
Enrollment Pipeline?
On a free 1-hour discovery call we look at your site specifically — your trials, your geography, and where your pipeline is breaking down right now. No pitch. Just a clear picture of what is possible.
Book Your Free Discovery Call