We are going to look at your site specifically — where your pipeline is right now, where patients are dropping out, and what it would take to fix it permanently.
We are going to look at your site specifically.
“Whether we work together or not, you will leave the call with a clear picture of what is holding your enrollment back — and what it would take to fix it.”
Avarcado builds AI patient recruitment systems inside clinical research sites. Done for you. Installed in 7 days. Everything we build lives inside your site — you own it, you control it, and it stays with you regardless of what happens between us.
We build the infrastructure that runs your patient pipeline and stay accountable to the results it produces.
Find the right patients
Right now there are patients in your area searching for trials like yours. We map exactly where your eligible patient population is concentrated and build campaigns that reach them across every channel they use. The sites that enroll consistently have a system working their geography every single day.
Pre-screen and schedule
Handles every inquiry the moment it comes in, walks patients through pre-screening against your trial's exact criteria, and books qualified patients directly into your calendar — without anyone on your team being available. Your staff only ever sees patients who are pre-screened, interested, and already scheduled.
Track and optimize
Real-time visibility into every stage of your pipeline. Enrollment problems are a series of small leaks — patients who passed pre-screening but never booked, appointments confirmed but not attended. Know exactly where patients drop out, what each one costs, and where to act. Your sponsor always has real numbers.
Patient recruitment is not a peripheral function. It is the single most important operational function in your site. Without a consistent flow of pre-screened, qualified patients, everything else your team does well becomes irrelevant. No patients means no data. No data means no trial.
When a vendor walks away, your pipeline walks with them. When their performance fades — and it almost always does after the first 60 days — you absorb the cost while your trials are still running. The right answer is to own the system internally. That is what we build for you.
Ready to see what your system looks like?
Book Your Discovery CallFree · 1 hour · No commitment required